Admin / Secretarial / Office Support

Corporate Executive Assistant

Job Ref: 2903589 | Type: Permanent / Full Time

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About The Role

 ABOUT ROCKET LAB
Founded in June 2006 as a center for advanced space systems, Rocket Lab’s goal is to remove the commercial barriers to space by providing frequent launch opportunities to low orbit Earth.
 
Rocket Lab is rapidly expanding to meet the global demand for our commercial launch service. The Huntington Beach, CA facility is seeking passionate, highly-skilled individuals who are comfortable working in a dynamic, evolving environment where they will be given ownership of processes from start-to-finish. We believe that an empowered and motivated workforce has been the cornerstone of our success and will be essential to our long-term growth as we redefine how the world accesses space.                                   
 
Job Summary
The Executive Administrative Assistant must exercise good judgment in a variety of situations and effectively work on, lead and oversee multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Essential Functions
  • Completes a broad variety of administrative tasks for the Senior Leadership team including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication -demonstrating leadership to maintain credibility, trust and support within the organization
  • Works closely and effectively with the senior leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
Minimum Requirements
  • A minimum of 8 – 10 years administrative experience with a high-level executive - including interaction with international personnel and consultants, project coordination and management
  • Must possess excellent interpersonal skills and ability to build relationships with stakeholders, including staff, and, external partners
  • Must be able to exhibit judgment and tact when dealing with diverse situations and hold a strong track record of establishing and maintaining effective working relationships, both internally and externally. The individual must demonstrate his/her ability to work independently and as a team player
  • Proven ability to handle confidential information with discretion is crucial along with prioritizing multiple tasks, time management, flexibility, reliability, strong organizational skills and professionalism. Be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Technical skills required include advanced word processing, spreadsheet, presentation, and scheduling software and advanced Internet research skills
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
 
Important Information:
To conform to US Government space technology export regulations, applicants must be a US citizen, lawful permanent resident of the US, protected individual as defined by 8 USC 1324b(a)(3), or eligible to obtain the required authorization from the US Department of State.Rocket Lab USA is an Equal Opportunity Employer, employment with Rocket Lab USA is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

For security reasons background checks will be undertaken prior to any employment offers being made to an applicant.  These checks will include nationality checks as it is a requirement of this position that you be eligible to access equipment and data regulated by the United States’ International Traffic in Arms Regulations.  Under these Regulations, you may be ineligible for this role if you do not hold citizenship of Australia, Japan, New Zealand, Switzerland, the European Union or a country that is part of NATO, or if you hold ineligible dual citizenship or nationality. For more information on these Regulations, click here.

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